Remote OK
home_work
Remote
Virtual Assistant
OnlineJobs.PH
location_on
Virginia,
schedule
Full Time
calendar_today
1 week ago
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description Job Description
Full-Time Virtual Assistant (OnlineJobs.ph) - $2.35/hr - 40 hrs/wk
UPDATE: So far, no one has submitted their application correctly. If you previously submitted, you are welcome to re-submit.
How to apply - please follow these EXACTLY or you will NOT hear back from us! ANY missing piece will automatically disqualify you.
Email : ----------
Subject line: Application - Full-Time VA - [Your Name]
Attach:
* your resume
* portfolio
* "1st task" (see below)
* answers to questions below
* an intro video< 2min. We want to get to know you!
About Us
We're Help Me Kara - a small, values-driven tech agency that partners primarily with female entrepreneurs. We help founders launch and scale through organized systems, beautiful content, and reliable day-to-day support. We're looking for a long-term, full-time VA who's hungry to grow with our clients and become a dependable member of the team.
Role overview (short)
Position: Full-time Virtual Assistant (remote)
Hours: 40 hours/week (must overlap with US Central Time mornings / early afternoons)
Pay: $2.35 USD / hour
Location: Remote
Start date: Rolling / ASAP for the right candidate
What You'll Do (core Responsibilities)
* Create and edit visually appealing social media content and IG carousels in Canva (templates, resizing, exporting).
* Editing short reels with captions and text for social media using Capcut (access provided)
* Manage email inboxes: triage, draft replies, label & organize, follow-up reminders.
* Organize and maintain Google Drive and Canva folders so everything is easy to find.
* Build and manage content calendars (Instagram, LinkedIn) and schedule posts.
* Support client communication via Slack and email ; escalate issues and log tasks.
* Create SOPs, checklists, and Asana project cards for recurring workflows.
* Basic copywriting: short captions, newsletter snippets, social headlines, and subject lines.
* Client onboarding support: welcome kits, onboarding checklists, calendar invites.
* Light project management: track task progress, follow up with subcontractors, and keep owners updated.
* Research & outreach: market research, vendor/client prospecting, event logistics.
* Occasional light bookkeeping tasks (invoices, expense logging) and familiarity with bookkeeping processes.
* Event support (planning documents, registration lists, venue coordination) when required.
Must-have technical skills
* Canva - confident building multi-slide carousels and templates.
* Capcut - for short video editing
* Google Workspace - Drive, Docs, Sheets, Calendar (strong organizational skills).
* GoHighlevel experience (or willingness to learn)
* Email management - Gmail experience, filters/labels, drafting professional replies.
* Asana / Trello - able to create and maintain project boards and SOPs.
* Reliable laptop, stable internet (minimum 10 Mbps), and quiet workspace for client calls.
Preferred / Nice-to-have
* Experience supporting female entrepreneurs, coaches, or small creative businesses.
* Social scheduling tools (Meta Business Suite, Later, Buffer) experience.
* Basic graphic design sense (layout, typography, image cropping).
* Basic bookkeeping experience (QuickBooks, Wave, or simple Excel bookkeeping).
* Experience writing/editing long-form captions or newsletter content.
* Experience creating pitch materials, promo decks, or Canva slide decks.
* Familiarity with Google Sites or simple website content updates.
Soft Skills We Care About
* Extremely reliable and punctual.
* Detail-oriented - checks work before sending it.
* Proactive - brings solutions, not just problems.
* Clear English communication (written + spoken).
* Honest, high integrity, and professional when representing clients.
* Comfortable receiving feedback and iterating quickly.
* Desire for a long-term contract and growth within a team.
What we offer
* Stable, 40-hour work week with consistent pay each Monday for the week prior.
* Long-term contracts and opportunities to grow into lead VA / specialist roles.
* A collaborative, supportive team that values communication and professional growth.
* Real, meaningful work supporting mission-driven female entrepreneurs.
Your PORTFOLIO should Include 3 Canva examples (links or exported PNGs) of posts/carousels you created. If you don't have client work, create 3 sample slides showing: a) an Instagram carousel cover + two inner slides, b) a promotional single image, c) a simple 3-slide pitch deck.
In the message, ANSWER these 3 short questions (max 1-2 sentences each):
* Do you have consistent overlap with US Central Time mornings? (Yes/No + hours available)
* What relevant tools do you use daily?
* Why do you want to work with female entrepreneurs and our team?
1st Task REQUIRED- Include Either -
* A 150-250 word caption for an Instagram carousel about "Why systems free up time for business growth"
* A link to a 3-slide Canva carousel or real (public link) you made for a small business.
State your earliest start date and confirm you can commit to 40 hrs/week.
Confirm that you have reviewed the pay for this job.
Applications that don't follow these instructions will not be considered.
Selection process (what to expect)
CV + portfolio screening short written task --> 30-minute interview via Zoom ? Placed into applicant pool/ hired immediately--> work directly with Help Me Kara to fill our needs--> two week trial before hired full-time is mandatory to see if it is a good fit
During the trial we'll assess skills, communication, and cultural fit.
You will hear from us within 5 business days that we have received your application. Within 2 weeks we will let you know where we stand with filling our needs. We are currently filling rolls for immediate placement as well as forming a talent pool for future needs.
Final notes
We value honesty, integrity, growth mindset, and the ability to organize chaos into calm. If you're a dependable Canva pro who loves helping entrepreneurs look organized and feel supported - apply now.
Looking forward to meeting you
- please apply to ---------- with the subject Application - Full-Time VA - [Your Name]
UPDATE: So far, no one has submitted their application correctly. If you previously submitted, you are welcome to re-submit.
How to apply - please follow these EXACTLY or you will NOT hear back from us! ANY missing piece will automatically disqualify you.
Email : ----------
Subject line: Application - Full-Time VA - [Your Name]
Attach:
* your resume
* portfolio
* "1st task" (see below)
* answers to questions below
* an intro video< 2min. We want to get to know you!
About Us
We're Help Me Kara - a small, values-driven tech agency that partners primarily with female entrepreneurs. We help founders launch and scale through organized systems, beautiful content, and reliable day-to-day support. We're looking for a long-term, full-time VA who's hungry to grow with our clients and become a dependable member of the team.
Role overview (short)
Position: Full-time Virtual Assistant (remote)
Hours: 40 hours/week (must overlap with US Central Time mornings / early afternoons)
Pay: $2.35 USD / hour
Location: Remote
Start date: Rolling / ASAP for the right candidate
What You'll Do (core Responsibilities)
* Create and edit visually appealing social media content and IG carousels in Canva (templates, resizing, exporting).
* Editing short reels with captions and text for social media using Capcut (access provided)
* Manage email inboxes: triage, draft replies, label & organize, follow-up reminders.
* Organize and maintain Google Drive and Canva folders so everything is easy to find.
* Build and manage content calendars (Instagram, LinkedIn) and schedule posts.
* Support client communication via Slack and email ; escalate issues and log tasks.
* Create SOPs, checklists, and Asana project cards for recurring workflows.
* Basic copywriting: short captions, newsletter snippets, social headlines, and subject lines.
* Client onboarding support: welcome kits, onboarding checklists, calendar invites.
* Light project management: track task progress, follow up with subcontractors, and keep owners updated.
* Research & outreach: market research, vendor/client prospecting, event logistics.
* Occasional light bookkeeping tasks (invoices, expense logging) and familiarity with bookkeeping processes.
* Event support (planning documents, registration lists, venue coordination) when required.
Must-have technical skills
* Canva - confident building multi-slide carousels and templates.
* Capcut - for short video editing
* Google Workspace - Drive, Docs, Sheets, Calendar (strong organizational skills).
* GoHighlevel experience (or willingness to learn)
* Email management - Gmail experience, filters/labels, drafting professional replies.
* Asana / Trello - able to create and maintain project boards and SOPs.
* Reliable laptop, stable internet (minimum 10 Mbps), and quiet workspace for client calls.
Preferred / Nice-to-have
* Experience supporting female entrepreneurs, coaches, or small creative businesses.
* Social scheduling tools (Meta Business Suite, Later, Buffer) experience.
* Basic graphic design sense (layout, typography, image cropping).
* Basic bookkeeping experience (QuickBooks, Wave, or simple Excel bookkeeping).
* Experience writing/editing long-form captions or newsletter content.
* Experience creating pitch materials, promo decks, or Canva slide decks.
* Familiarity with Google Sites or simple website content updates.
Soft Skills We Care About
* Extremely reliable and punctual.
* Detail-oriented - checks work before sending it.
* Proactive - brings solutions, not just problems.
* Clear English communication (written + spoken).
* Honest, high integrity, and professional when representing clients.
* Comfortable receiving feedback and iterating quickly.
* Desire for a long-term contract and growth within a team.
What we offer
* Stable, 40-hour work week with consistent pay each Monday for the week prior.
* Long-term contracts and opportunities to grow into lead VA / specialist roles.
* A collaborative, supportive team that values communication and professional growth.
* Real, meaningful work supporting mission-driven female entrepreneurs.
Your PORTFOLIO should Include 3 Canva examples (links or exported PNGs) of posts/carousels you created. If you don't have client work, create 3 sample slides showing: a) an Instagram carousel cover + two inner slides, b) a promotional single image, c) a simple 3-slide pitch deck.
In the message, ANSWER these 3 short questions (max 1-2 sentences each):
* Do you have consistent overlap with US Central Time mornings? (Yes/No + hours available)
* What relevant tools do you use daily?
* Why do you want to work with female entrepreneurs and our team?
1st Task REQUIRED- Include Either -
* A 150-250 word caption for an Instagram carousel about "Why systems free up time for business growth"
* A link to a 3-slide Canva carousel or real (public link) you made for a small business.
State your earliest start date and confirm you can commit to 40 hrs/week.
Confirm that you have reviewed the pay for this job.
Applications that don't follow these instructions will not be considered.
Selection process (what to expect)
CV + portfolio screening short written task --> 30-minute interview via Zoom ? Placed into applicant pool/ hired immediately--> work directly with Help Me Kara to fill our needs--> two week trial before hired full-time is mandatory to see if it is a good fit
During the trial we'll assess skills, communication, and cultural fit.
You will hear from us within 5 business days that we have received your application. Within 2 weeks we will let you know where we stand with filling our needs. We are currently filling rolls for immediate placement as well as forming a talent pool for future needs.
Final notes
We value honesty, integrity, growth mindset, and the ability to organize chaos into calm. If you're a dependable Canva pro who loves helping entrepreneurs look organized and feel supported - apply now.
Looking forward to meeting you
- please apply to ---------- with the subject Application - Full-Time VA - [Your Name]
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