Executive Assistant to the Managing Director(MD)

Executive Assistant to the Managing Director (MD)

Location: Lagos, Nigeria (with Abuja travel)

Reports Directly To: Managing Director / CEO

Level: Senior Executive Appointment (10–15+ years experience required)

Confidential, High-Trust Role

Company Context (Confidential)

Our client is a high-growth, premium infrastructure and services business operating within a regulated environment, delivering ultra-high-end customer experiences for high-net-worth individuals and international clients.

The business is developing and operating bespoke, luxury environments — including private suites and premium service facilities — designed to offer seamless, discreet, and world-class experiences.

The operating model sits at the intersection of:

· Government and regulatory engagement

· Infrastructure development

· Luxury service delivery

· International client management

This is a founder-led, fast-scaling business with significant growth ambitions.

Role Summary (Search Brief)

The Managing Director is currently carrying too much — across operations, regulatory engagement, investor coordination, and internal execution.

Critical functions such as calendar control, decision tracking, stakeholder coordination, regulatory follow-ups, and executive communication are either not consistently happening or are landing directly on the MD.

This role exists to fix that.

We are hiring a high-calibre, senior Executive Assistant who will act as the operational nerve center and control mechanism of the MD’s office.

This individual will:

· Protect the MD’s time and strategic focus

· Ensure disciplined follow-through across the leadership team

· Coordinate high-level external stakeholders

· Bring structure, visibility, and accountability into a fast-scaling business

This is not a junior administrative role.

It requires 10–15+ years of experience, executive presence, and the ability to manage upwards, influence laterally, and operate with authority in high-stakes environments.

Operating Mandate

ENSURE ZERO OPERATIONAL LEAKAGE INTO THE MD’S VISIONARY SCHEDULE

· No unstructured issues reach the MD

· No missed follow-ups or lost information

· Only clear, decision-ready inputs land on the MD’s desk

Core Responsibilities

· Own and optimise the MD’s calendar with disciplined and strategic prioritisation

· Coordinate high-level meetings with government, regulators, investors, and strategic partners

· Track execution across departments and ensure disciplined follow-through

· Draft and review executive correspondence, briefs, proposals, and board materials

· Track regulatory submissions and stakeholder follow-ups

· Serve as the communication bridge between MD and department heads

· Prepare briefing notes before every high-level meeting

· Capture decisions and ensure immediate post-meeting execution

· Manage confidential documentation and executive travel

Candidate Profile

· 10–15+ years’ experience supporting CEOs, MDs, or Founders

· Proven experience in high-pressure, high-stakes environments

· Experience working with senior external stakeholders (government, regulators, investors, or large corporates)

· Background in aviation, hospitality, banking, infrastructure, or luxury sectors strongly preferred

· Demonstrated ability to manage upwards and influence senior stakeholders

Core Capabilities

· Exceptional written and verbal communication

· Strong judgment and decision-making ability

· Advanced organisation and execution tracking

· High-level stakeholder management

· Tech fluency: Google Workspace, CRM systems, Note-taking tools (e.g. Notion), Project tracking tools (e.g. MS Project)

Personality DNA

· Takes Ownership – deeply aligned and protective of the MD and business

· Ultra-discreet – trusted with highly sensitive matters

· Calm under pressure – composed in fast-moving environments

· Highly organised – detail-driven with strong follow-through

· Strategic thinker – understands priorities, not just tasks

· Proactive – anticipates needs before they arise

· Luxury brand aligned – understands excellence, presentation, and experience

Compensation

Upper-tier executive compensation (commensurate with experience)

Performance-linked incentives

Exposure to high-level stakeholders across government, business, and international networks

Important Note to Recruiters

This role will not suit junior or mid-level Executive Assistants.

We are specifically targeting:

· Individuals who have supported top-tier executives

· Candidates who can operate as a control function, not just support

Professionals comfortable working in high-visibility, high-accountability environments

Work Location: In person